Why a Strong Onboarding Process Matters in Post‑Production

After years working in post-production across editing, VFX, and motion graphics, one thing has become abundantly clear: projects run best when the process is simple, structured, and communicated clearly.

A strong onboarding isn’t just admin, it’s the backbone that allows creativity to flourish without unnecessary stress. Over the years, I’ve seen how projects can go sideways. Missed details, vague feedback, or delayed communication can quickly add hours, inflate budgets, and make everyone involved feel frustrated. On the other hand, a clear process gives both the client and the creative team confidence from the very first message.

The Importance of Onboarding

Onboarding sets the tone for a project. It’s where expectations are established, goals are clarified, and potential obstacles are identified before they become costly problems.

In motion graphics and VFX, where projects are often complex and multifaceted, onboarding helps:

• Define the project scope clearly to prevent scope creep

• Establish realistic timelines

• Align creative direction before production begins

• Ensure everyone knows what success looks like
  

Skipping or rushing onboarding almost always leads to revisions, delays, and stress.

All things that could have been avoided with a thoughtful start.

Communication Matters

The single biggest factor that contributes to projects taking longer and costing more is poor communication. Whether it’s delayed feedback, unclear instructions, or hesitation to raise questions, communication breakdowns create extra work that could have been prevented.

Good processes encourage open, ongoing dialogue. They make it easier to ask questions, give clear feedback, and make decisions quickly all of which saves time, money, and stress.

Pre-Production Saves Time

Pre-production is often underestimated, but it is one of the most valuable phases of any project. Storyboards, motion tests, and creative alignment sessions might feel like extra steps, but they prevent miscommunication and unnecessary revisions during production.

By locking in creative direction early, pre-production allows projects to move efficiently while still leaving room for creativity to thrive.

My Process

Here’s how I structure projects to keep everything clear and stress-free:

1. Get in Touch – Say hello, ask a question, or jump straight to a quote

2. Project Discovery – Gather essentials and align on needs

3. Finalise Scope – Confirm timelines, deliverables, and expectations

4. Pre-Production – Develop concepts, storyboards, or motion tests

5. Production – Design, animate, and edit

6. Delivery – Provide all final assets in the formats you need

This structure ensures everyone is aligned, creative energy is spent efficiently, and the final project is delivered smoothly.

Final Thoughts

Strong onboarding aren’t just about making life easier for the creative team. They reduce stress, keep projects on track, and allow the work itself to shine.

If you’re looking for someone who values clear communication, efficient processes, and creative excellence, I’d love to chat. Joe